The Well-Appointed Desk

This is Part Four of  6-part series about getting started using ring-bound planners. If you would like to read the series from the beginning, check out Part One: Why?, Part Two: Paper Sizes,  and Part Three: Binders.

Planner Inserts:

Most of the major planner manufacturers also make planner inserts. Companies like Franklin Covey and DayRunner offers an array of printed designs. Filofax makes a very simple planner layout but it is available in two paper stocks: white and cream. I’ve seen some reviewers suggest that the cream paper stock from Filofax is thicker than the white stock and better for fountain pens.

Most planner manufacturers offer an array of inserts, including calender layouts in many different configurations but you are not beholden to use the planner pages that came with the binder you purchase. The advantage of a ring-bound planner is that you can add and remove pages or sections to suit your needs. You may love a planner binder form a certain company but prefer a different set of calendar insert pages. Heck, maybe you are looking forward to making your own!

Formats:

Depending on how many daily activities you need to account, you can choose a day-on-two-pages, a day-per-page, week-on-two-pages or month-on-two-pages. I’m probably forgetting about a dozen possible formats but you get the idea. Figure out how many things do you want to write down each day and use that as a guide for how much room you need.

If you prefer weekly calendars that start on Sunday, planner binders offer a lot of options. Filofax offers week-on-two-pages with a Sunday start day. Several of the Etsy sellers also offer a Sunday start too.

In some cases, it may be convenient to combine several of these layouts too. Maybe you need to have a month’s worth of daily pages then weekly pages for the following month. The month-on-two-pages may be added for planning out the whole year, adding in birthdays or holidays and vacations. Since its easy to add pages or take them out, you may start a routine where you choose a day of the week to review your planner, add in future planning pages and make sure everything is up-to-date.

Printables: (updated!)

The best thing I found about binder-based planners is that there are dozens upon dozens of folks selling printable planner pages on Etsy (and other online shops).

A few simple, minimal printables available on Etsy I recommend are:

• Crossbow Planner Co
• Hey Planner Girl Prints

Etsy sellers are getting more sophisticated, both in design aesthetics and technology. Many printable PDF inserts will offer customizable fields that you can edit in Adobe Acrobat before printing. This will alllow you to change “Notes” to “To-Dos” or make other tweaks to a template. With undated templates, some can be filled with the date in Acrobat before you print them, which can also streamline your process and planning.

Philofaxy and My Life All In One Place both offer a plethora of printable inserts, more than I could possibly list here.

In a future post, I’ll go into more detail about how I print and trim printables if this is a option that appeals to you.

Beyond the Calendar:

There is more that can go into a planner beyond just a calendar. There are address/contact inserts, inserts for fitness, finance and bills, password lists, to-do lists, plain paper and so much more. I found specific planner inserts for social media posting schedule and home improvement projects. There are options for reading lists, movie lists, goal, meeting notes, and so many more. Search for “planner printable” + (your preferred size, like “personal”, “A5” or “half-sheet”) on Etsy and you will have more things you can plan or organize than you could have possibly imagined.

To read the rest of the series:

• Part 1 – Why?
• Part 2 – Planner Sizes
• Part 3 – Binders
• Part 4 – Inserts
• Part 5 – Accessories
• Part 6 – Additional Resources

This is Part Three of  6-part series about getting started using ring-bound planners. Please check out the previous articles, Part One: Why and Part Two: Sizes.

So, by now you’ve decided if a planner is something that might interest you. You’ve even thought through what size binder and paper might work best for you. Now its time to shop for the “big purchase”. The binder is where the majority of your expense will be. That said, you don’t have to buy the most expensive planner binder in the world for this to be the best option for you. You might prefer to start with a binder you can find at your local big box retailer. Secondhand binders occasionally come up on Ebay and last season’s colors or designs might pop up on Amazon or Ebay as well so there’s the potential to do some comparison shopping.

Binder Materials: (updated!)

Obviously, aesthetics and personal preferences are the first order of business when choosing a binder. Binders come in an array of materials from Italian leather to canvas and fabric. There are leatherette options as well. Most manufacturers feature sturdy, durable leather for the majority of their planners. This is fine with me but other folks might want to consider the non-leather options for price or personal reasons. Some leather planners can get very pricey (I’m talking to you, Smythson of Bond Street and PLOTTER.) so proceed with caution. DayRunner, Filofax, Franklin Covey and Kikki K planner binders can all be had, in leather, for less than $100. On sale, you can find them closer to $60 or $70.

Non-leather binders at the Personal/Compact size can start around $40-$50. In a world where an A5 Moleskine notebook costs upwards of $20, $40 doesn’t sound so bad for a reusable notebook cover.

Binder Closures:

Binder are available with an array of closures —  some have a strap with a snap or magnet to keep them closed, some zip closed, some have elastics that run horizontally or vertically, and some have no closure at all. Again, this gives you lots of options so that you can choose what look you prefer.

I mentioned in my previous post about ring sizes though its probably more relevant here. I’ve added it again here since it makes more sense in the context of selecting your binder.

Ring Sizes:

Be sure to consider how many pages you may want to carry in your planner when deciding on a size. The Filofax Compact and Slim line utilize smaller rings which will limit how many sheets you can fit in your planner. If you choose to cut down Tomoe River paper to fit in your planner, you might be able to use a smaller binder but if you plan on having lots of pages, dividers and additional content, you may want to consider a binder with a larger ring diameter. Some binders have a ring diameter at 1.25″ while others can have ring diameter as small as 0.75″.

Systems like ARC and Circa sell different sized discs that make it easy to swap out the capacity. Discs start as small as 0.25″ and go up to 3″.

To read the rest of the series:

• Part 1 – Why?
• Part 2 – Planner Sizes
• Part 3 – Binders
• Part 4 – Inserts
• Part 5 – Accessories
• Part 6 – Additional Resources

In the past couple weeks, I  fell down the rabbit hole that is the ring-binder planner. You might know them as a Filofax, Franklin Covey or a Dayrunner. There are other brands on the market as well like Kikki K, Van der Spek, and Gillio, to name a few.Initially, I thought I’d pull together one quick post with all the information you might need to venture into aring-bound planner. What I discovered, however, is that there is more information to cover than can fit into one post. So I’ve created a series of posts that will shed some light on the hows and whys of ring-bound, loose-leaf planners.

I have kept some sort of planner for the several years and never having quite the right one. I’ve used a Moleskine planner, a Paper Blanks, a Hobonichi Techo and a few others I can’t remember off the top of my head — and those are just the ones I’ve used since I started this blog! Each one resulted in some sort of planner fail at some point during the year. This year, I thought it was time to consider that a ring-bound planner might be the best solution for me.

To move over to a ring-bound planner, there are a lot of  factors to consider. There’s not just the binder itself, but also the size, material (leather, leatherette, canvas or fabric, etc), the format of the calendar pages and what additional pages will be included. There are also miscellaneous inserts that can be added like zip pockets, plastic sleeves for cards, and dozens of other options I might not have considered yet. So many options!

In my research, one of the things that made me a little hesitant was the predominance of the “crafty planner.” This is similar to a lot of the Hobonichi pages that have been posted online full of washi tape, stickers and other kawaii elements. I’m not opposed to adding a personal touch, using color to differentiate a to-dos, or including other meamingful elements but I was a little intimidated about the amount of time and energy folks invested in  these “decorated” planners. I want to get organized more than I want to scrapbook, doodle or make a collage.

In the end, just like the Hobonichi Techo or the Midori Traveler’s Notebook, a ring-bound planner can be as complex or as simple as you choose. I plan to choose simple though I do have an excess of washi tape. You might choose to make your planner more of a journal or sketchbook and make it as personal, complex or layered as you want. Its all a matter of personal priorities and time.

Ring-bound planners open up so many options.  With those options come the opportunity to choose exactly what you need and the chance to mix-and-match to suit your needs. I’ve been doing a lot research to choose the best options for me. Some you’ll might like but maybe you’ll find your own perfect system as a result.

Hopefully, the next couple posts will help you decide if a ring-bound planner is right for you.

Did I mention the rabbit hole?

To read the rest of the series:

• Part 1 – Why?
• Part 2 – Planner Sizes
• Part 3 – Binders
• Part 4 – Inserts
• Part 5 – Accessories
• Part 6 – Additional Resources